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Table 1 Management tool functionalities and facts made explicit

From: Development and use of a computerized system to track the competency development of family medicine residents: analysis of the convergence between system proposals and assessor decisions

Functionality

Facts made explicit

Program parameters

Makes it possible to specify the general assessment parameters of the residency program, such as the wordings of the response options on the assessment forms, the type of assessment (in the case of the Family Medicine Program = by milestones), etc.

Management of competencies

Makes it possible to manage the data pertaining to the “Competencies” section of the assessment form. In fact, this functionality makes it possible to manage the competencies that must appear in the assessment form of the different assessment sheets of the program. It helps to render explicit the framework of competencies targeted by the program

Management of assessment sheets

Makes it possible to manage the assessment sheets of the residency program and their content. Thus, a program can create a new sheet, modify an existing sheet, or delete one. For each sheet, the program must specify the start and end dates, the content and, in particular, the competencies for which it is necessary to specify whether their assessment is optional or mandatory, the assessment context (residency level, period of residency, internship setting, residency activity)

Educational prescriptions

Makes it possible to manage the data of the different educational diagnoses and prescriptions that will be generated the assessment of a resident for a program activity. The educational diagnoses and prescriptions are organized as follows:

 One type of educational diagnosis contains one or more subtypes of educational diagnoses

 One subtype of educational diagnosis is associated with one or more educational prescriptions

 The educational prescriptions can then be associated with the competencies targeted by the program